contract-disputes-and-the-importance-of-preparing-documentation , release letters china document prep


Navigating the complexities of employment in China, particularly during the termination phase and securing release letters, can be fraught with disputes. Being well-prepared with the right documentation is essential. This guide offers insights into effectively documenting and preparing for potential disputes related to release letters.

Preparing Your Documentation: A Step-by-Step Guide

  1. Contract and Agreement Copies

    Ensure you have a signed copy of your employment contract. This document should clearly state the terms and conditions, including specific clauses about termination and the issuance of release letters.

  2. Record of Communications

    Keep a detailed record of all communications with your employer regarding your termination and the request for a release letter. This should include emails, written letters, and even summaries of verbal discussions.

  3. Performance Reviews and Records

    Maintain a file of your performance reviews, any commendations, or disciplinary actions. These documents are valuable for establishing your employment history and the context surrounding your termination.

  4. Legal and Advisory Consultations

    Document any consultations with legal advisors or employment specialists. Note the dates, advice given, and any steps recommended by these professionals.

  5. Timeline of Events

    Construct a clear, chronological timeline of events leading to your termination and the subsequent request for a release letter. Ensure to include specific dates and details of crucial interactions.

  6. Witness Statements

    If possible, gather statements or affidavits from colleagues or other relevant witnesses who can support your account of events.

  7. Supporting Evidence from Company Policies

    Compile any pertinent company policies, handbooks, or guidelines that bolster your case or clarify the procedures concerning release letters.

Strategies for Dispute Resolution

  • Seek Mediation

    Prior to considering legal action, attempt mediation with your employer. This can often result in a more amicable solution.

  • Legal Action as a Last Resort

    If mediation is unsuccessful and your rights are infringed upon, legal action may be necessary. Ensure that all your documentation is comprehensive and organized to bolster your case.


In the challenging environment of employment termination in China, especially in matters concerning release letters, proactive documentation and preparation are vital. This strategy not only fortifies your stance in any potential disputes but also empowers you to effectively navigate the intricacies of the process.

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